How to Buy the Xtag Baby Tagging System via CCS LVPS (RM6237)

For NHS Trusts looking to improve maternity ward security, one of the most common challenges isn’t choosing a solution = it’s understanding how to procure a baby tagging system compliantly and efficiently.

With multiple procurement frameworks, tender requirements, and governance processes, buying an infant security system can often feel complex and time-consuming.

However, there are now simpler, fully compliant procurement routes available, including the Crown Commercial Service (CCS) Low Value Purchasing System (LVPS) RM6237 which allows Trusts to purchase solutions like Xtag without a full tender process.

This guide explains how NHS organisations can buy a baby tagging system, what frameworks are available, and how to use LVPS to streamline procurement.

Why Procurement Matters for Baby Tagging Systems

Infant security systems are typically procured as part of wider:

• Maternity ward security upgrades
• Safeguarding improvements
• Patient safety initiatives
• Estates and infrastructure projects

Because these systems are safety-critical, NHS Trusts must ensure procurement is:

• Fully compliant with UK public sector regulations
• Transparent and auditable
• Value-driven
• Suitable for the scale and complexity of the project

What Procurement Routes Are Available for Baby Tagging Systems?

NHS Trusts typically use one of three routes when purchasing baby tagging systems or infant protection systems:

1. Full Tender (OJEU / Find a Tender)

• Required for higher-value projects
• Longer procurement timelines
• More resource-intensive

2. NHS Framework Agreements

• Pre-approved suppliers
• Faster than full tender
• Still requires mini-competition in many cases

3. Dynamic Purchasing Systems (DPS) - Including CCS LVPS

• Flexible and fast
• Allows direct supplier engagement
• Ideal for lower-value or time-sensitive projects

What Is CCS LVPS (RM6237)?

The Crown Commercial Service (CCS) Low Value Purchasing System (LVPS) RM6237 is a Dynamic Purchasing System (DPS) designed to simplify procurement for NHS and public sector organisations.

It allows Trusts to:

• Procure approved suppliers directly
• Avoid full tender processes for qualifying projects
• Maintain full compliance with procurement regulations

Active Tagging Limited (Xtag Medical) is an approved supplier on this framework, meaning Trusts can access Xtag systems through a recognised, compliant route.

When Can NHS Trusts Use LVPS for Baby Tagging Systems?

The LVPS route is typically used for:

• Projects under approximately £214,000
• New baby tagging system installations
• System upgrades or expansions
• Maintenance and support contracts
• Refurbishment or replacement projects

This makes it particularly suitable for maternity units looking to implement or upgrade infant security systems quickly and efficiently.

How to Buy a Baby Tagging System via CCS LVPS (RM6237)

The process is designed to be straightforward and significantly faster than traditional procurement routes.

Step-by-step process:

1. Identify the preferred solution
   Define your maternity security requirements and confirm the need for a baby tagging system.
2. Locate the supplier on CCS LVPS (RM6237)
   Find Active Tagging Limited within the framework.
3. Request a quotation
   Engage directly with the supplier to scope the project and receive pricing.
4. Issue the order via LVPS
   Complete procurement through the compliant DPS route.

This streamlined approach reduces administrative burden while maintaining governance standards.

Why NHS Trusts Use LVPS for Infant Security Systems

Many Trusts are now choosing LVPS when procuring baby tagging systems because it offers:

• Faster procurement timelines
• Direct access to the supplier
• Reduced reliance on third parties
• Simplified processes for Estates and Procurement teams
• Full compliance with public sector procurement regulations

This is particularly valuable for projects where speed and simplicity are critical, such as maternity safety improvements.

Support Available During Procurement

One of the key advantages of using an established supplier is the level of support available throughout the process.

Xtag Medical (Active Tagging Limited) can assist with:

• System design and specification
• Clinical and operational input
• Site scoping and recommendations
• Quotation and project planning
• Guidance on using LVPS for procurement

This ensures NHS teams are supported from initial concept through to implementation.

Choosing the Right Baby Tagging System

While procurement route is important, NHS Trusts should also ensure the system itself meets key requirements:

• Reliable real-time alerts
• Integration with access control systems
• Ease of use for maternity staff
• Audit and reporting capabilities
• Strong UK-based support

Learn more about how these systems work here:
Xtag Baby Tagging System

A Simpler Way to Procure Maternity Security Technology

For many NHS organisations, the challenge is not deciding whether to invest in infant protection systems but how to do it efficiently and compliantly.

Frameworks like CCS LVPS (RM6237) provide a practical, recognised route to procure solutions like baby tagging systems without unnecessary delays.

For maternity units looking to enhance safety, reduce risk, and streamline procurement, it represents a clear and effective pathway forward.

Need Support With Procurement?

If your Trust is exploring how to buy a baby tagging system or upgrade existing infrastructure, Xtag Medical can provide guidance on both solution design and procurement routes.

Learn more:

• Baby tagging system
• All safeguarding solutions
• Contact the team